IDOT NEWSFLASH: Special Pre-Qualifications for Bidding on 60P97 (Item 48 on September 21 Letting)

1.9 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be conducted to allow bidders the opportunity to submit, for Department review, a typed list of questions, and the Special Qualifications Submittal. The Department will review the bidders’ questions, but is under no obligation to address such questions in an addendum. Minutes of the pre-bid meeting will not be issued to attendees. An addendum may be issued prior to the letting to clarify contract language as necessary. Bidders should watch the Illinois Department of Transportation web site for bidding announcements.

The Pre-Bid Meeting will be held at 9:30AM, Thursday, August 30, 2012

Illinois Department of Transportation
201 West Center Court
Schaumburg, IL 60196-1096

The Pre-Bid Meeting attendance is mandatory for all prospective bidders. Attendance will be taken. Please note that once the presentation begins the sign in sheets will be copied and no late attendees will be allowed to sign in or join the meeting. Failure on the part of a prime contractor to attend will cause the contractor’s request for authorization to bid to be denied.

1.10 Bidders’ Special Qualifications Submittal

By the conclusion of the mandatory Pre-Bid Meeting all prospective bidders shall provide a bidders’ Special Qualifications Submittal; information as listed in points 1 through 11 below, as applicable to Contract article specifications herein, which must be presented to:

Mr. Naser Gholeh, P.E., Resident Engineer
Illinois Department of Transportation
Bureau of Traffic, Electrical Maintenance Operations

If the bidder’s Special Qualifications submittal, as presented to the Engineer, does not meet Contract 60P97 requirements as listed herein, the bidder will not be qualified to bid on the EMC 2013-2015

Special Qualifications Submittal Items:

  1. Name of the bidding company and its owners and/or officers
     
  2. Resumes of the proposed:
    • Project Manager
    • Administration Manager
    • Advanced Systems Manager
    • Lighting and Extra Systems Manager
    • Pump Station Manager
    • Traffic Signal Manager
    • Advanced Systems Specialist
    • Pump Station Specialist
    • SCADA Specialist
    • SCADA Trainee
    • Surveillance Specialist
    • Traffic Signal Specialist
     
  3. Location and description, including square footage, of:
    • Bidder’s Current Headquarters
    • Proposed EMC Office
    • Proposed EMC Dispatch Center
    • Proposed Shop Facilities
     
  4. A description of the plans for service work, or in-house test facilities which the bidder would use, to overhaul and bench test all electromechanical, solid state, microprocessor and analog and digital control equipment. (Section 1, Article 3.6.4)
     
  5. A 24/7 chart of the bidder’s proposed staffing for the EMC Dispatch Center, which shows number of personnel working and on-call each day, by the hour (Section 1, Article 3.10.4)
     
  6. A report which provides the number of vehicles in use in the bidder’s current operations, and the number of any additional vehicles to be purchased or leased to meet the requirements of the EMC 2013-2015. (Section 1, Article 3.15)
     
  7. A report which summarizes the number and types of maintenance/construction equipment currently owned or leased by the bidder. (Section 1, Article 3.16)
     
  8. A report which details the bidder’s in-house familiarity and capability in installing and maintaining CCTV systems. (Section 1, Article 6.0)
     
  9. A report which describes the bidder’s in-house familiarity with Allen-Bradley PLC equipment and troubleshooting of ladder logic used in the REVLAC and RACS systems. (Section 1, Article 6.0)
     
  10. A report which describes the bidder’s in-house work on fiber optic systems. (Section 1, Article 6.0)
     
  11. A statement signed by the bidder that:

    • He/she has read the EMC 2013-2015 and accepts the methods of payment for work as described herein
    • The Special Qualification information submitted is accurate and truthful
     

Bidders will be furnished with a receipt which states that the Special Bidder Qualifications submittal was received within the required time deadline. The submitted information will be analyzed and, if requested by the Engineer, the prospective bidder shall facilitate an inspection of its facilities and/or equipment. The Engineer shall determine the aggregate suitability and acceptability of the qualification information submitted. If it is determined that the prospective bidder is qualified to perform the work then the Department will notify the bidder through the Illinois Department of Transportation website stating they are approved to bid on the Electrical Maintenance Contract 60P97.